How long should a booking email be?

Most first booking emails should be around 150 to 250 words. That is usually enough to introduce yourself, explain the fit, provide links, identify the date, and ask a clear question. Use the information the venue needs, then stop.

Should I attach my electronic press kit?

A link is usually better than an attachment. Attachments can be blocked, create extra steps, or make the message feel heavier than it needs to be. Link to a clean page that includes your bio, music, live video, photos, and contact information.

Should I send the same email to several venues in one city?

You can contact several suitable venues, but email them separately and personalize each message. Never place multiple venues in the same email thread. Keep notes so you do not accidentally confirm the same date twice.

What if I do not know the booking person's name?

Check the venue's website, social accounts, and booking instructions first. If you still cannot find a name, “Hi there” is better than guessing. Avoid overly formal openings such as “To whom it may concern” unless the venue's communication style calls for it.

Should I include social media numbers in a booking email?

Include them only when they provide useful context. A strong local following, healthy engagement, or evidence that you can help promote the show may matter. A raw follower count without context often says very little about whether people will attend in that city.

What if I am booking my first tour and do not have impressive credits?

Be honest. Focus on fit, preparation, and what kind of show you can deliver. A clear live video, a thoughtful email, and a realistic request can create more confidence than inflated claims.

What to Say When Emailing a Venue for a Gig